Monday – Friday (full-time, hourly non-exempt)
David Kordansky Gallery seeks an extremely organized, data-driven individual to join our team as Finance Coordinator. The Finance Coordinator is a critical, cross-departmental role responsible for supporting a range of significant functions of the Finance and Sales teams, including managing all artwork invoice requests from the sales team, generating invoices, corresponding with clients, and tracking payments, as well as assisting with coordinating artist payments and other accounts payable. This position is a full-time role, Monday through Friday, and will require flexibility for additional hours based on the needs of the gallery.
ABOUT THE GALLERY:
David Kordansky Gallery is one of the most dynamic venues for contemporary art in Los Angeles and New York and is internationally regarded as a leading gallery of its generation. Established in 2003, the exhibition program is dedicated to presenting artists’ work with passion and intellectual rigor, and to bringing the utmost care and precision to showcasing artistic visions. The Gallery is committed to presentations that blend scholarship and connoisseurship with equity and inclusion. We are an institution rooted in our hometown of Los Angeles, and in California, even as we embrace cultural activity as a fully global phenomenon.
Maintaining a culture of belonging is important to us—we strive for a workplace where every single team member feels valued, supported, and heard. We believe in the power of creativity and seek opportunities for connection, collaboration, and learning between cultures and communities. We are committed to championing policies and practices that promote diversity, foster cultural equity, and sustain an environment of inclusivity. The Gallery is an equal opportunity employer and makes employment decisions on the basis of merit, qualifications, and abilities. The Gallery does not discriminate, and does not permit discrimination against its employees, interns, volunteers, or applicants. We recognize our strengths lie in the broad range of individuals who contribute their time and talents to our mission, and we pledge to create a safe, accessible, and inclusive place to work.
The Gallery’s consistent growth, developed in tandem with its artists’ ambitions, occurs through the unique participation and contribution of each employee. We look for colleagues who are the most driven, the most talented, and the most creative. Every member of the Gallery’s team should aim for excellence and ingenuity, surpassing challenges and discovering new possibilities together. We value long-term commitment and loyalty, and in turn provide avenues for career advancement across all departments.
PRIMARY RESPONSIBILITIES:
SALES & INVOICES:
Follow invoice requests to generate sales invoices. Collaborate with the sales team to:
Confirm all information is complete and in correct order
Confirm discount and artist splits on transactions, as needed
Confirm any additional costs (framing, conservation, shipping, etc.)
Monitor sales by location, maintain a general understanding of when sales tax applies to a sale/invoice
General invoice follow up:
After the invoice has been sent to the client, manage all internal communications regarding invoice status
In coordination with the Finance team, respond to questions from clients regarding their invoices
Respond to calls/emails seeking DKG payment and bank verification
Assist Finance Department with other sales and client related tasks, as needed and instructed
Maintain accounts receivable aging lists
Prepare invoices for non-art transactions
Process Invoice Payments:
Identify when payments have been received, enter payment information in internal systems, and send communications to wider team.
Assist with client shipping destination changes, monitoring any sales tax implications
Where applicable, process client credit card payments
ACCOUNTING:
Upon receipt of client payment, prepare Artist and Consignor Statements:
Work with the Finance team to ensure production is properly tracked, allocated and reimbursed
Assist with updating Artist accounting statements
Assist with obtaining and/or confirming payment instructions from Artists and Consignors
Review and vet production invoices and payment requests:
Review for complete and satisfactory payment remittance, confirm against budget allocations when necessary
Prepare invoices for payment
Know and understand the limits and criteria for W9 vendors
Assist with tracking American Express transactions for employees
Maintain Accounting Reports:
Prepare and maintain accounting reports for artists, updating with sales, production and payment information
Track complicated production splits and artist reimbursements, etc. in a clear and organized format
Assist with regular audits of production costs and artist payments
Assist the Director of Finance with additional accounting projects as required.
QUALIFICATIONS:
Our ideal candidate is highly detail-oriented (with the ability to spot numerical errors) with exceptional organizational skills; an excellent verbal and written communicator; and possesses the ability to work successfully in a fast-paced, deadline-driven environment. We seek candidates who are extremely self-motivated, responsible, and efficient, and who hold a sincere appreciation for and experience with navigating diverse cultural spaces. In addition:
Knowledge of contemporary art and an interest in sales required
At least 2-3 years of experience working at a contemporary art gallery, auction house or related institution preferred
BA in Art History, Business, or Economics preferred, but consideration will be given to candidates with related experience
Academic coursework or work experience in business, accounting, economics, or finance welcomed; customer service experience strongly preferred
Intermediate skills in a Mac-based environment required, including: Google Suite (Gmail, Calendar, Sheets) and Microsoft Office Suite (Excel, including creating spreadsheets and basic financial functions)
Basic knowledge of databases such as ArtLogic and QuickBooks preferred
Fluency in multiple languages welcomed
COMPENSATION & BENEFITS:
This is a full-time hourly position (overtime eligible) at 40 hours per week.
The pay scale for this position is $25 – $35 per hour.
Benefits for full-time employees, following a waiting period, include:
Premium medical insurance (fully subsidized, at no cost to employee)
Vision insurance (fully subsidized, at no cost to employee)
Dental, long-term disability insurance, and voluntary life insurance
Access to an Employee Assistance Program (EAP)
Paid personal and vacation days (starting at 13 days annually)
Paid sick time (6 days annually)
Paid holidays and floating holidays
Paid gallery closures
Paid family leave
Participation in a 401k retirement plan (with employer contribution)
ADDITIONAL DETAILS:
This position is based in Los Angeles, CA. Regular in-person work required.
HOW TO APPLY:
Please submit the following via email with the subject line “DKG LA: Finance Coordinator” to jobs@davidkordanskygallery.com by April 12th:
One PDF that contains all the documents listed below. The PDF file should be titled: “Last Name, First Name Application”
Cover letter highlighting relevant skills and qualifications
Resume
BIPOC and LGTBQIA+ candidates are strongly encouraged to apply. Submissions including the above qualifications will be prioritized. No phone or walk-in inquiries, please.